Table of Contents
1. Introduction
2. Collecting personal & systems information
3. Using personal & systems information
4. Disclosing personal information
5. International data transfers
6. Retaining personal & systems information
7. Security of personal & systems information
8. Amendments
9. Your rights
10. Third party websites
11. Updating information
12. Cookies
13. Our details
1. Introduction
1.1 We are committed to safeguarding the privacy of our customers; in this policy we explain how we will treat your personal & systems information.
1.2 By using our website & products and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
2. Collecting personal and systems information
2.1 We may collect, store and use the following kinds of information:
(a) information about your computer and about your visits to and use of our website (including your IP address, geographical location, browser type and version, operating system, language, referral source, length of visit, page views, and website navigation paths.);
(b) information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name, email address, organisation, and role);
(c) information that you provide to us when using our products or services on our website, or that is generated in the course of the use of those products & services;
(d) information that you post to our website for publication on the internet (including your name and optionally your email address and website URL);
(e) information contained in or relating to any communication that you send to us or send through our website (including the communication content, metadata associated with the communication, and your name and email address);
(f) Systems information that we extract and use in the administration & implementation of our app.
2.2 Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.
3. Using personal and systems information
3.1 Personal & systems information submitted to us will be used for the purposes specified in this policy or on the relevant pages of the website.
3.2 We may use your personal information to:
(a) administer our website and products;
(b) personalise our website and product for you;
(c) enable your use of the services available on our website;
(d) send you non-marketing commercial communications;
(e) send you email notifications that you have specifically requested;
(f) send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter);
(g) send you marketing communications relating to our business which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
(h) provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
(i) deal with enquiries and complaints made by or about you relating to our website;
(j) keep our website secure and prevent fraud; and
(k) verify compliance with the terms and conditions governing the use of our website;
3.3 We may use your systems information to:
(a) Administer our app to your business users;
(b) Provide your business with reports or other outputs based on this raw systems data.
3.4 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
3.5 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.
4. Disclosing personal information
4.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.2 We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
4.3 We may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
4.4 Except as provided in this policy, we will not provide your personal information to third parties.
4.5 Except to those employees, officers, suppliers or subcontractors who are required to access systems information to implement the Blinx solution, we will not disclose systems information.
5. International data transfers
5.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.
5.2 Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: The United States of America and India.
5.3 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
5.4 You expressly agree to the transfers of personal & systems information described in this Section 6.
6. Retaining personal & systems information
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal & systems information.
6.2 Personal & systems information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal & systems data:
(a) to the extent that we are required to do so by law;
(b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
7. Security of personal & systems information
7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal & systems information.
7.2 We will store all the personal & systems information you provide securely.
7.3 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8. Amendments
8.1 We may update this policy from time to time.
8.2 You should review this policy occasionally to ensure you are happy with any changes to this policy.
8.3 We will notify you of changes to this policy by email.
9. Your rights
9.1 You may instruct us to provide you with any personal & systems information we hold about you; provision of such information will be subject to:
(a) the payment of a fee (currently fixed at GBP 10); and
(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
9.2 We may withhold personal & systems information that you request to the extent permitted by law.
9.3 You may instruct us at any time not to process your personal information for marketing purposes.
9.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
10. Third party websites
10.1 Our website includes hyperlinks to, and details of, third party websites.
10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
11. Updating Information
11.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
12. Cookies
12.1 Our website uses cookies.
12.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
12.3 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
12.4 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
12.5 We use only persistent cookies on our website.
12.6 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:
(a) we use cookie “ss_lastvisit” on our website to allow our statistics module to determine if a website visitor is unique.
12.7 Most browsers allow you to refuse to accept cookies; for example:
(a) in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;
(b) in Firefox (version 39) you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the drop-down menu, and unticking “Accept cookies from sites”; and
(c) in Chrome (version 44), you can block all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Content settings”, and then selecting “Block sites from setting any data” under the “Cookies” heading.
12.8 Blocking all cookies will have a negative impact upon the usability of many websites.
12.9 If you block cookies, you will not be able to use all the features on our website.
12.10 You can delete cookies already stored on your computer; for example:
(a) in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);
(b) in Firefox (version 39), you can delete cookies by clicking “Tools”, “Options” and “Privacy”, then selecting “Use custom settings for history” from the drop-down menu, clicking “Show Cookies”, and then clicking “Remove All Cookies”; and
(c) in Chrome (version 44), you can delete all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Clear browsing data”, and then selecting “Cookies and other site and plug-in data” before clicking “Clear browsing data”.
12.11 Deleting cookies will have a negative impact on the usability of many websites.
13. Our details
13.1 Our website and products are owned and operated by Blinx Solutions Limited.
13.2 We are registered in England and Wales under registration number 9176624 and our registered office is at 43 Wedgwood Drive, Warrington WA4 6GA, England, United Kingdom.
13.3 Our principal place of business is at Office SO3, Techspace One, Sci-Tech Daresbury, Keckwick Lane, Daresbury Lane, Daresbury, Cheshire, WA4 4AB, England, United Kingdom.
13.4 You can contact us by writing to the business address given above, by using our website contact form, or by email to contact@blinxsolutions.com.